Weekly Roster

MEETING DUTIES
        Duties for Greeter Steward incl. Grace and Parting Thought
 
  1. Arrive 20 minutes early to await arrival of members & guests.
  2. Mount our Rotary ‘tear drop’ sign on the metal bracket outside near the carpark entry. (Note: sign is stored under the table in the entrance lobby).
  3. Station yourself in the entrance lobby to welcome members and invited guests as they arrive.
  4. Present invited guests with their printed nametags and introduce them to their appointed host for the day.
  5. If required, remind members to tick their names on the attendance list.
  6. Present the Grace when prompted by the Sergeant (or acting Sergeant). Either read the Grace from the screen or present your own, according to personal preference.
  7. At the end of the meeting, when prompted by the Club President, offer a parting thought to the members and guests. Note: The parting thought is your choice on any subject matter.
  8. Retrieve the ’tear drop’ sign from outside and return to it’s storage place under the table in the entrance lobby.
  9. Assist Set-up Steward where appropriate.
            Most importantly - if you are unable to fulfil your duty, please make alternative arrangements with another Club member.       
            Your cooperation is really appreciated.
       
       Duties of the Set-up Steward
 
  1. Arrive 30 minutes early to commence setting up the room for the meeting.
  2. Retrieve the members name badge box from the store cupboard (lock combination 993) and place on the small table in the entrance lobby.
  3. Retrieve the Rotary silver bell & gavel, speaker’s gift and RF pledge card from the club store cupboard and place on the Presidents table, retrieve 3 banners from store cupboard and hang out.
  4. Retrieve the Rotary lectern from the storeroom, wheel out and position at the speaker’s station.
  5. Retrieve power/computer AV cables from the store cupboard and set out ready for connection by others.
  6. Move tables and chairs if required. (Note: If necessary, obtain the assistance of others).
  7. After the meeting, return everything to its original place of storage. Before putting the name badge box away, ensure that all the member's badges have been returned.
  8. Retrieve vacuum cleaner from storeroom and vacuum carpet around tables. On completion return it to the storeroom.
  9. Return chairs and tables to their original positions as before the meeting. Clean and wipe down the table tops to remove any food residue.
  10. Return the Rotary silver bell and gavel from the Presidents table to our storage cupboard, lock the cupboard, scramble the tumblers. Combination is 993.
  11. Switch off room lights and gas heaters and check with key holder before vacating the premises.
     
      Duties of the Speaker Host and Thank you
 
  1. Meet and introduce yourself to the guest speaker when they arrive.
  2. Check whether the speaker requires audio /visual aids or intends using a Power Point and introduce the speaker to the person responsible for technical aids. If unsure who that is, ask the President or Roster person.
  3. Take the guest speaker to collect their meal when asked to by the person opening the meeting.
  4. Sit with the guest speaker during the meal. Then you will introduce the speaker.
  5. Once the guest speaker has finished their talk you are to thank the speaker on behalf of the club. Thank them for the time taken to attend etc. (please not a critique on their talk).
  6. Present the speaker with a Rotary pen and the certificate of gift to Rotary Foundation on their behalf. You will find these items in the club storage cupboard.
       
       Duties of the Raffle Donor
 
  1. Supply a box of chocolates, bottle of wine or similar for the raffle drawn at the meeting.
  2. Leave your raffle prize on the table at which the President will be seated .
 
      Duties of  RYE Student Host
 
  1. On the night before the meeting phone our student and check as to what is to happen. The phone number for our student is always available on the Club Runner app. 
    Ask whether he /she will be available to come to Rotary the following day.
    If yes, then arrange a meeting time and place. The student will be already appraised of the best place to meet and the best time which is usually 11:45 am for our lunch meeting.
    Be aware that if your duty is in school holiday time it may be that the student needs to be picked up from home.
  2. Make sure you make your appointed time when you pick the student up.
  3. Remember at the end of the Rotary meeting that you are also responsible for returning our student to wherever you picked him / her up earlier.
  4. The car trip is an excellent time to discuss any trips the student may be planning. Should you have something planned which could include our student, this would be an excellent time to invite him / her. Maybe invite them out for a meal (does not have to be flash) to your home or if you have some function that you think they would enjoy, be their host. If you are picking the student up from the College please give the the student your car registration number for safety and security reasons, and ensure that they will get in the correct vehicle. 
  5. Most importantly - if you are unable to fulfil your duty please make alternative arrangements with another Club member. Your cooperation is really appreciated.